Why An Online Bill of Lading Is Important for Your Moving Company

July 21, 2021

If you haven’t done so already, 2021 is the year your moving business will benefit from replacing paper by going completely digital. Once you understand the benefits of online contracts and an electronic Bill of Lading, (sometimes called an eBOL,) you’ll never look back at the old paper method.

What Exactly Is A Digital Bill of Lading?


A bill of lading is the receipt that moving items have been loaded. It contains the terms of contract of carriage. It is a document of title to the goods. The bill of lading is an important legal document that must be included in every move conducted by a professional moving business.

The purpose of a bill of lading is threefold:

  • It serves as proof of a contract
  • Demonstrates receipt of goods
  • Functions as a document of title of ownership


You may hear the bill of lading referred to in various ways, including bills of lading. This is because the traditional paper bill of lading is actually two pieces of paper instead of one. 


A digital bill of lading, also called an electronic bill of lading, or eBOL, functions exactly as the paper bill of lading does. A digital bill of lading is completely legal and rapidly increasing in popularity.

Every moving company must process certain documents for each move. These include the Bill of Lading, Move Estimate, Order for Service, and an Inventory.

Advantages of Online Moving Contracts and Electronic Bill of Lading


An electronic bill of lading is the same in a legal sense as the traditional bill of lading. The difference is that instead of detailing everything on paper, the entire bill of lading is electronically generated.


An electronic bill of lading saves time, increases efficiency, reduces cost and errors, and increases security. Your crew will appreciate the time saved. No more endless paperwork and fewer phone calls to sort out errors.

The coronavirus pandemic increased the urgency for a digital bill of lading. Instead of being printed on paper and a hard copy given to the customer, the electronic bill of lading is safe and can be provided without physical contact.

 

Welcome to Your New Paper: Your iPhone, iPad, or Smartphone


No more labor-intensive, paper-based contracts. A Digital Bill of Lading can be prepared effortlessly right inside your moving software CRM like Network Leads.

Costly errors are reduced or eliminated because a digital bill of lading can be checked for accuracy and easily modified before finalized. Using a smartphone, iPhone, iPad, tablet, notebook, or traditional PC, the electronic bill of lading streamlines the moving company workflow. The result is a smoother, more professional experience for the customer and less time, energy, and resources for the moving crew.

What Information Is Inside the Bill of Lading?


A bill of lading normally carries the following information:
  1. The name of the recipient of the goods
  2. Destination address
  3. Date of receipt of shipment
  4. Description of the goods/freight
  5. Type of packaging - this may include boxes, pallets, or other materials
  6. Dimensions of packaging
  7. The NMFC freight class
  8. Purchase Order number
  9. Bill of Lading number
  10. Any special instructions
  11. DOT hazardous material designation
  12. Signatures: There are two signature lines, one for the movers and one for the customer


The Digital Bill of Lading is the Present and Future of Movers


The electronic bill of lading saves time and money because you can serve your customers from anywhere there is internet access. Your crew will appreciate the reduction in endless paperwork. Customers expect service wherever they are, and by taking your business online via dedicated moving software, you can operate from any location.

There are no longer delays created by processing paperwork or waiting for the billing process. Your Network Leads online moving software creates a digital bill of lading for customers and a faster, streamlined workflow in every aspect of your moving business.


Using paper for each document for every move is unnecessarily laborious and time-consuming. Network Leads moving software provides modern moving software that allows your moving business to generate digital forms. Your customers will love the convenience, and you will love the ability to manage your business anywhere without all the paperwork!

Chelsea Krost

Chelsea Krost is a CRM expert and marketing strategist at Network Leads moving software. To set-up a demo one on one with one of our skilled reps select a time here.

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